Virtual Office Manager

Sorry, we are no longer receiving candidates for this position as of Dec 17, 2018 Pacific Time (US & Canada).

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We’re looking for a Virtual Office Manager to help us manage the day-to-day details of our consulting practice. We currently have a wonderful team member in this role who will be moving onto bigger and better things in 2019.


This is a paid contract position you can do from home and would probably start out as a 20-or-so hour per week role, with room for growth as we grow :-)


We’re looking for someone who:


  1. Is highly organised, detail-oriented, and serious about organisation and processes. You probably have done event planning or bookkeeping because you’re good at logistics and details, and you like to write lists and work from a checklist at all times.


  1. Is happy to meet and greet people, a bit like front of house in a restaurant.


  1. Has the flexibility to work at least 2-4 hours each day of the week (excluding Saturday and Sunday) - preferably split between the morning and late afternoon/evening.


  1. Is “tech savvy” with things like Google Docs, scheduling, email, ordering things online, etc.


  1. Is extremely dependable... not the “This usually doesn’t happen, but it happened again” type.


  1. Doesn’t take things personally, have feelings hurt easily or get offended. As a team we communicate candidly, so we need somebody who stays objective and likes to always use logic to make decisions. Like an engineer :-)


If you’re the type of person who likes “creative” work, where you deal with a lot of different types of complex challenges... then this probably is NOT right for you. This is more of what we would call “organiser” work, and will require you to keep checklists and work through specific processes.


On the other hand... if you’re the type of person who loves organising things, operating efficiently and using checklists, and basically becoming better and better at running through a pre-planned process, then this might be perfect for you!


As the Virtual Office Manager, you’ll be:


  • Project managing client health plans.

  • Processing orders.

  • Ordering tests and supplements.

  • Filing test results.

  • Collecting new client documentation.

  • Interacting with our clients via email and on the forum, and in real time with us on Slack.


No questions or exceptions, please. To apply, complete this application by 12/14/18.